VENDOR / EXHIBITOR
Terms & Conditions
October 5-7, 2018
APPLICATION AND FEES
A. This Application shall be subject to the prior approval of Florida Automotive & Motorsports Expo (FAME) which reserves the right to reject any application in the best interest of the event. With FAME approval of this Application, then this Application becomes your invoice/bill which is due and payable immediately. ANOTHER INVOICE WILL NOT BE MAILED.
B. Registration fee and space rental fees are printed on the front side of this Application (above).
C. Vendor/Exhibitor must submit full payment at the time of submission of this application.
D. Cancellation must be in writing, and if it’s received FAME no later than 14 days ahead of time, then FAME will only withhold $50 as a cancellation fee.
ELIGIBILITY AND ACCEPTANCE BY FAME
FAME reserves the right to determine eligibility of Vendors/Exhibitors for any event, whether prior to or after FAME acceptance of the Application, and submission of this Application and deposit does not guarantee acceptance FAME.
VENDOR/EXHIBITOR SPACE ASSIGNMENT
A. The method of determining space assignment shall be established FAME and may be changed from time to time without notice to Vendors/Exhibitors. A vendor map and location will be provided one week prior to the event.
B. Exhibit space size requests must be specified on this Application. FAME reserves the right to reassign a Vendor/Exhibitor location to accommodate event needs.
C. Vendors/Exhibitors shall not assign, sublet, share or apportion the whole or any part of the exhibit space they have applied for or are later assigned, except in connection with the sale of Vendor’s/Exhibitor’s business. Notice of the business sale must be made in writing to FAME then current Vendor/Exhibitor or applicant.
SET-UP AND CREDENTIAL PICK-UP
A. All vendors must provide their own tents, tables, chairs, etc.
B. Wi-Fi will be provided FAME if purchased prior to the event.
C. Electricity and power is not provided. Vendors/exhibitors are allowed to bring in generators for electricity and power. All power and generators must be approved FAME for space location purposes.
D. All displays including vehicles must be in place and excess material, cartons and refuse removed one hour prior to open gates. FAME assumes no responsibility for Vendor/Exhibitor materials left unattended during set-up and/or credential pick-up.
E. Set-up is only allowed during the specified set-up days and times – No set-up is allowed during event hours. No vehicle access to booth areas to drop off product during event days and hours. Credentials must be picked up 6 pm of final credential pick-up day.
F. Vendor/Exhibitor personnel are only allowed to enter the vendor/exhibitor area two (2) hours before the posted event hours to finalize display. No Vendor/Exhibitor vehicles will be allowed in on event days without prior consent FAME. All displays must be finalized one (1) hour prior to the event hours.
G. Any space not claimed and occupied 7 am the day of may be reassigned or resold FAME, with NO refunds, transfers or credits to be given.
TEAR – DOWN
A. No removal of product and/or equipment prior to Sunday tear-down start time.
B. EARLY TEAR-DOWN IS SUBJECT TO A $500.00 ASSESSMENT and will be charged Paradise Creative Group, LLC with the credit card provided on the approved application.
C. Vendor/Exhibitor agrees to dismantle their display as soon as practical after the end of the event on Sunday. FAME assumes no responsibility for any Vendor/Exhibitor material left unattended during tear-down. All product and equipment must be removed 3pm Monday, after end of the event.
D. Vendors/exhibitors who leave behind any trash or debris in their assigned space or on the event grounds are SUBJECT TO A $100.00 FINE and will be charged Paradise Creative Group, LLC with the credit card provided on the approved application.
E. Any product or materials needing to be picked up and shipped after tear down is the sole responsibility of the Vendor/Exhibitor. FAME and/or the event facility shall not be responsible for products or items left after end of tear down (3 pm the first Monday following the event).
The Vendor/Exhibitor shall have liability insurance coverage of not less than $1 million dollars and shall provide FAME with a Certificate of Insurance, naming Paradise Creative Group, LLC and 74 Family Fun Park as an additional insured verifying such insurance coverage, depending on the dates chosen in this application.
OPERATIONS AND CONDUCT AT EVENT
A. FAME reserves the absolute right to restrict any exhibit to appropriate and suitable methods of operation and/or displays of material. If for any reason an exhibit and/or its contents, or the conduct of vendor/exhibitors staff, are deemed objectionable FAME, then, in FAME sole discretion, that exhibit and/or staff member shall be subject to immediate removal from the event at Vendors/Exhibitors sole expense.
B. None of the following items [any and all weapons, drug paraphernalia, animals, reptiles or birds] are to be sold, promoted, or used in any part of the Vendor/Exhibit space. Single occupancy (ADA approved) scooter or animal will only be allowed for use handicapped personnel and FAME reserves the right to request valid documentation.
C. Vendor/Exhibitor will not be allowed to obstruct the view from any side of their assigned booth display area(s) [Booth/exhibit sides will not be allowed over 3 feet in the front half of booth depth], nor occasion injury to or adversely affect the displays of other Vendors/Exhibitors. The booth height is restricted to 15 feet, or less including flags.
D. Any FAME logos used must be approved FAME.
E. Vendor/Exhibit personnel must wear appropriate apparel. No vulgar products and/or services (in the discretion of FAME) shall be sold, promoted or demonstrated at the event.
F. Each Vendor/Exhibitor is responsible for all damage to any property caused Vendor’s/Exhibitor’s staff, personnel or its representatives.
G. Vendors/Exhibitors are not permitted to host or sponsor any event which attracts buyers during vendor/exhibit days at the event or which otherwise conflicts with the scheduled program promoted FAME at the event.
H. Vendors/Exhibitors are not granted exclusive rights to any specific product category at the event.
(i) Vendor’s/Exhibitors are required to park in the designated area marked as “Vendor/Exhibitor” parking. Handicapped vehicles (i.e. those with the proper ADA credentials) are required to park in the designated area. Trailer Parking: Vendors/Exhibitors with trailers or oversized vehicles are required to park in the designated area marked as “Trailer” parking.
(ii) Vendor parking slip must be presented in a clear visible space of each vehicle in the “Vendor/Exhibitor” and/or “Trailer” parking. Failure to display is subject to removal of the vehicles from the premises. Paradise Creative Group, LLC and 74 Family Fun Park are not responsible for any towing or removal fees that are applied.
J. Display Vehicles:
(i) All Display Vehicles must remain in the assigned booth space from close of set-up day through the last day of the event. NO “in and out” driving privileges allowed for any exhibited Display Vehicles – NO EXCEPTIONS.
(ii) If a Display Vehicle used is to have “in and out” event driving privileges, it must be registered as a normal participant vehicle for that event.
K. Food Sales/Samples: Any Vendor/Exhibitor wishing to hand out or sell food of any kind during the event must have prior written consent from the facility concessionaire and Paradise Creative Group, as well as all proper health permits, etc.
(i) Any shipments made to the event, and all arrangements and costs necessary to unload/load Vendor/Exhibitor freight, including forklifts, must be made through Paradise Creative Group, and are the sole responsibility of the Vendor/Exhibitor, and must be paid to Paradise Creative Group. Please call 239-980-5674 to make arrangement for any shipments.
(ii) All shipments and deliveries must be pre-approved through Paradise Creative Group, LLC., and arrangements for pick-up and delivery to the facility/venue will be the vendor/exhibitor sole responsibility to coordinate and execute. FAME is not responsible for any missing or delivery of shipments.
M. All demonstration areas must be organized within the Vendor’s/Exhibitor’s exhibit space so as not to interfere with any pedestrian traffic in aisles. All demonstration tables & areas must be placed a minimum of 1’0” from the booth aisle line. Should customers/spectators interfere with the normal pedestrian traffic flow or overflow into neighboring exhibits, FAME may require that the demonstration either be moved to take place entirely within the Vendor’s/Exhibitor’s booth space or be eliminated altogether, with NO refund, transfer or credit due to such actions.
N. Vendors/Exhibitors MUST keep the noise levels from demonstrations or music in their exhibit booth space to a minimum, and can never interfere with FAME or the facility public announcement systems. NO voice amplification Vendor/Exhibitor inside covered areas.
O. Booth space must be occupied Vendor/Exhibitor staff during event hours. FAME is not responsible for any lost, stolen or damaged claims if unattended.
8. SHARING OF CUSTOMER LISTS AND BUSINESS PROSPECTS
If Vendor/Exhibitor has a “Raffle/Sign-Up” at FAME, Vendor/Exhibitor agrees to share with FAME the names, addresses, telephone number, email address and any other identifying information (“Information”) that Vendor/Exhibitor obtains, receives or collects from participants and spectators as part of that “Raffle/Sign-Up”, to the extent such sharing is permitted and lawful. Vendor/Exhibitor shall deliver to FAME said information in a readily discernible machine readable computer format within 30 days after the event. All must have prior approval to vend.
9. LIABILITY RELEASE, INDEMNIFICATION & HOLD HARMLESS
A. The Vendor/Exhibitor and each person associated therewith (i.e. employees, spouses, guests, survivors, heirs, executors and representatives) as specifically represented the person whose name and signature appears on this Application, herein agrees to indemnify, defend, and hold harmless, and to release and forever discharge, from any and all known and unknown damage, injury, death, loss, liability, claims, penalties, actions, causes of action, judgments, and liabilities of every kind and description (including court costs and attorney’s fees), occasioned , resulting from, and/or related to conduct, actions and/or omissions of anyone connected with this event, including: Paradise Creative Group, LLC, d.b.a. Florida Automotive & Motorsports Expo; the owner/operator of the event facility; all other vendors/exhibitors at the event; and each of their respective owners, shareholders, officers, directors, employees, agents, staff, independent contractors, representatives and servants; and any other persons connected with the promotion, production, management and/or presentation of any portion of the event.
B. The Vendor/Exhibitor, as represented their signature on this Application, agrees and specifically acknowledges that FAME and their officers, staff, employees, agents, representatives and/or servants, are herein totally absolved from any responsibility or liability whatsoever in any matters relating to any restrictions, controls, and/or conditions imposed on the Vendor/Exhibitor any regulatory agency or government authority (whether federal, state, regional or local), whether in connection with, before, during, or after this event, or otherwise.
C. Due to weather there are no transfers, refunds or credits. Rain or Shine the event will be on!
Terms and Conditions may be modified at any time without notice.
Event activities are open to all persons regardless of race, color, religion, sex, age, disability, or national origin, and provide a mechanism for persons with disabilities to request reasonable accommodation.